How Does Printer Rental Work? A Complete Guide Featuring Kyocera Solutions

Printer rentals are becoming a preferred choice for businesses seeking flexibility, cost control, and access to premium printing technology. But how does printer rental work, and why is Kyocera often the brand of choice in these agreements?

In this post, we’ll break down the entire printer rental process, highlight its advantages, and show how Lesedi ICT supports South African organisations with Kyocera printer rentals designed to simplify office operations.

What Is Printer Rental?

Printer rental is a business model where companies lease printers from a service provider instead of purchasing them outright. This approach allows organisations to gain access to high-quality printing equipment and ongoing support without significant upfront costs.

Unlike purchasing, where the buyer is responsible for maintenance and replacement, rental contracts typically include:

Scheduled maintenance and repairs
Installation and training
Flexible contract terms
Option to upgrade or scale
Technical support and performance monitoring

This solution is especially beneficial for companies with fluctuating printing demands, budget constraints, or fast-paced digital environments.

Step-by-Step: How Does Printer Rental Work?

Here’s a closer look at the standard process when engaging with a printer rental service provider like Lesedi ICT:

1. Needs Assessment

The process begins with an evaluation of your current printing needs. This includes:

Average monthly print volumes
Types of documents (e.g., colour, high-res images, black and white)
Network and infrastructure compatibility
Locations requiring devices

Lesedi ICT’s consultants work directly with you to recommend the right Kyocera printer models based on this assessment.

2. Proposal and Agreement

After your requirements are clear, the service provider prepares a rental proposal that outlines:

Monthly rental fee
Equipment included
Service terms and support scope
Duration of the contract
Optional add-ons (like usage tracking or toner management)

The transparent pricing model helps you avoid surprise costs while staying within your operating budget.

3. Installation and Onboarding

Once approved, the rental equipment—typically one or more Kyocera printers—is delivered and installed at your location. Lesedi ICT technicians handle the setup and ensure:

Devices are fully configured to your network
Print management software is installed (if applicable)
Users are trained to operate the devices efficiently

This onboarding process ensures a seamless transition from existing systems.

4. Ongoing Support and Maintenance

Throughout the contract, your business receives full support, including:

Scheduled preventative maintenance
Quick-response repairs
Remote diagnostics and issue resolution
Toner replacements and usage reporting

This proactive service model ensures that your Kyocera rental printer operates at peak performance year-round.

5. Upgrades and Flexibility

Your needs may evolve over time—seasonal demand spikes, staff changes, or new locations. With a rental agreement, you can:

Add more printers
Switch to a different Kyocera model
Scale down or upgrade your fleet
Extend or renew your agreement

This flexibility is one of the major advantages of the rental model over ownership.

Why Choose Kyocera for Printer Rentals?

Kyocera is a global leader in document solutions, trusted for durability, efficiency, and sustainability. Here’s why it’s often the brand of choice in printer rental agreements:

Long-Life Technology

Kyocera printers are built with ceramic drums that last significantly longer than conventional alternatives, reducing the need for replacements and repairs.

Cost Efficiency

Their ECOSYS technology ensures lower energy consumption and high-yield toners, helping businesses lower their cost per page.

Sustainability

Kyocera’s commitment to environmental responsibility makes them ideal for businesses aligned with ESG goals. They consume less power and generate minimal waste.

Integration and Scalability

Kyocera printers support network integration, cloud printing, mobile printing, and document security features that adapt to modern business environments.

With Lesedi ICT, every Kyocera rental is fully supported and configured to meet your operational needs, whether in a single office or across multiple branches.

Who Can Benefit from Printer Rentals?

Printer rentals are ideal for:

Small Businesses: Gain access to high-performance devices without a large initial investment.
Startups: Manage changing needs with scalable print solutions.
Schools and Colleges: Handle fluctuating print volumes during academic seasons.
Law Firms and Financial Services: Maintain confidentiality with secure print environments.
Government Entities: Simplify procurement and streamline multi-department workflows.
Large Enterprises: Implement standardised fleets across multiple locations.

Lesedi ICT provides tailored rental plans for all these categories, powered by trusted Kyocera devices.

Common Questions About Printer Rentals

Can I rent a printer short-term?

Yes, Lesedi ICT offers short-term rentals for events, temporary projects, or seasonal surges.

What happens if the printer breaks?

All maintenance and repairs are covered by the rental agreement. Lesedi ICT provides quick on-site or remote support.

Are Kyocera printers easy to use?

Absolutely. They come with intuitive interfaces, and Lesedi ICT offers full training and support for all users.

Is there a minimum rental period?

Rental terms are flexible and based on your unique needs—short- and long-term contracts are available.

Can I upgrade my printer mid-contract?

Yes. If your printing needs grow, Lesedi ICT allows mid-contract upgrades or expansions.

How Lesedi ICT Simplifies the Rental Experience

Lesedi ICT stands out by offering:

Customised printer fleet plans
Certified Kyocera equipment
Remote monitoring and reporting
Eco-conscious solutions
Localised support across South Africa

From initial consultation to post-installation support, every step of the process is designed to minimise admin time and maximise print efficiency.

Final Thoughts: Why Printer Rentals Just Work

So—how does printer rental work? It’s a strategic approach that removes the burden of equipment ownership and brings in expert-led, managed print services at a predictable monthly cost.

With Kyocera as your technology foundation and Lesedi ICT as your service provider, you benefit from:

Access to industry-leading printers
Ongoing technical support
Reduced environmental impact
Budget-friendly plans with no surprises
Business-ready print infrastructure on demand

Ready to Explore Kyocera Printer Rentals?

If you’re asking “how does printer rental work?”—you’re already on the right path. Lesedi ICT is ready to guide you through every step of the process, from setup to support, with a rental solution that’s built around your business goals.

👉 Don’t let outdated print systems slow you down. Visit Lesedi ICT now and take the first step toward smarter, scalable, and cost-effective printing with Kyocera printer rentals that grow with you. Your ideal print solution is just a click away.